A useful RFQ makes it clear what the part is, how many are needed and which requirements are essential. You do not need every answer before starting a conversation, but marking the unknowns helps avoid assumptions.
1. Identify the drawing
Send a legible dimensioned drawing with a part number and revision. A 3D model can help communicate geometry, but critical dimensions, tolerances, threads and surface requirements should be defined on the drawing or in an agreed specification.
2. Specify the material
State the material grade and relevant standard where known, together with heat-treatment or hardness requirements. If alternatives may be considered, say whether they require your approval before quotation or production.
3. Separate sample and production quantities
Include the sample quantity, initial order quantity and likely repeat requirement if available. Do not present an uncertain annual forecast as a firm order commitment.
4. Highlight function and inspection needs
Mark features that control fit or function. State any measurement method, report, material documentation, sampling or full-inspection requirement you need quoted.
5. Explain delivery expectations
Provide destination, target date and any requested delivery terms. Distinguish a required arrival date from a requested dispatch date.
6. Make unanswered questions visible
If a finish, tolerance or document is not yet decided, mark it as open for discussion. A clear question is more useful than an unstated assumption.
RFQ checklist
- Drawing and revision
- Material and treatment
- Critical dimensions and finish
- Sample and production quantities
- Inspection and document requirements
- Delivery destination and target date